An Employer Identification Number (EIN) is a unique nine-digit number issued by the IRS to identify your business for tax purposes. Here’s a detailed guide on how to obtain an EIN:

1. Determine Eligibility for EIN

Before applying for an EIN, ensure that:

• Your business is located in the United States or U.S. Territories.
• You have a valid Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), or Employer Identification Number (EIN).

2. Gather the Necessary Information to Apply for an EIN

You’ll need the following details ready:

• Legal Name of the Entity: The official name of your business.
• Trade Name: If your business operates under a different name than the legal one.
• Responsible Party: The individual responsible for the business (usually the owner or principal officer).
• Type of Entity: Such as sole proprietorship, corporation, partnership, etc.
• Reason for Applying: For instance, starting a new business, hiring employees, or banking purposes.
• Physical Address: The physical location of your business (not a P.O. box).
• Mailing Address: If different from the physical address.
• Date Business Started or Acquired: The date your business was established.
• Closing Month of Accounting Year: Typically December, unless your business operates on a fiscal year basis.
• Number of Employees: If applicable.
• Primary Activity: The main business activity (e.g., retail, manufacturing, services).

3. Apply for an EIN Online (Recommended)

The fastest and most convenient way to get an EIN is through the IRS website.

Steps:

1. Visit the IRS EIN Application Page: Go to the IRS EIN application page.
2. Read the Instructions: The site will guide you through the application process. Make sure to read the instructions carefully.
3. Submit Your Application: Fill out the online form with the required information. You’ll be able to review your entries before submitting.
4. Receive Your EIN: Once submitted, you’ll get your EIN immediately in a confirmation email. Print or save this for your records.

Or let a registered agent apply the EIN for you.

4. Apply for an EIN by Mail or Fax

If you prefer, you can also apply for an EIN by mailing or faxing Form SS-4 to the IRS.

By Mail:

• Fill out Form SS-4: You can download this form from the IRS website.
• Mail the Form: Send the completed form to the appropriate IRS address listed on the form instructions.
• Processing Time: It typically takes about 4-5 weeks to receive your EIN by mail.

By Fax:

• Fill out Form SS-4: Download and complete the form.
• Fax the Form: Fax it to the IRS at the number listed on the form instructions.
• Processing Time: You should receive your EIN by fax within four business days.

5. Apply for an EIN by Phone (International Applicants)

If you’re an international applicant without a legal residence or principal place of business in the U.S., you can apply by calling the IRS at (267) 941-1099 between 6:00 a.m. and 11:00 p.m. (Eastern Time) Monday through Friday.

6. Save Your EIN

Once you receive your EIN, store it in a secure location. You’ll need this number for tax filings, opening a business bank account, applying for business licenses, and more.

Important Notes:

• Only one EIN per day: The IRS limits EIN applications to one per responsible party per day.
• No Fee: Applying for an EIN is free; beware of third-party services that charge a fee for this service.

Following these steps will help you obtain an EIN for your business quickly and efficiently.